Library Rules and Regulations

I.                    FOR STUDENT’S

1.      Control Procedure

a.      All library user’s must present their Library Card upon entering the library

b.      Outside researches must present their ID/L.C. and referral letter from the institution where they are enrolled/affiliated.

c.       Library users must leave their bags, big envelopes and folders, and personal books on the depository shelf in the entrance. They must bring them inside the library their valuables (i.e. money, cell phone, calculators)

2.      Library Card

a.      Library cards are issued to new students upon presentation of their registration form and two pieces 1x1 ID picture.

b.      Library Cards of old students are validated every semester/summer term upon presentation of their registration forms. Validation of Library cards ends three (3) weeks after the enrollment period.

c.       L.C. is valid for only the current semester/summer term and non-transferrable.

d.      L.C. must surrendered by all graduating students and by those who are going to transfer to other school upon clearance time ( during final examination )

e.      A lost L.C. must be reported immediately to the library staff. A student who lost his/her L.C. is required to fill up the Certificate of Loss and Replacement Form and has to submit one (1) piece 1 x 1 ID picture. L.C. replacement will be issued three (3) working days after.

3.      Fines and Penalties

3.1  for library materials

a.      Fines are imposed to borrowers for books not returned on its due date at rate of P2.00 per hour (Reserve Books) and P5.00 per day (Circulation Books), excluding Sundays and holidays.

b.      Users who borrow books and other library materials for photocopying purposes are allowed to keep the books for 30 minutes to 1hour, beyond which a fine of P2.00 per hour will be charged.

c.       Users with unsettled accounts temporarily lose borrowing privileges.

d.      Name users with unsettled accounts shall be posted in the publication of overdue notices in the library’s bulletin board.

e.      For any damaged materials, if irreparable, the borrower is given one (1) week to repair the damaged book.

f.        If  the damage of the books is irreparable, or if the book is lost, the borrower has the option to replace the item with its latest edition/copyright or pay the full current price and processing fee equivalent to 10 percent of the current price but not Less than Php50.00.

g.      Fines maybe ceased upon the request of the borrower concerned, after he/she reports a lost book/s

h.      No clearance will be signed until fines and other library accountabilities are settled.

3.2  For Unvalidated or Lost Library Cards:

a.      Users will unvalidated library cards are not allowed to borrow library materials. A fine of P15.00 will be charged for those with unvalidated ones.

b.      A fine of P15.00 will be charged for replacement for the lost library card.

3.3  Mutilation of Library Materials

Mutilation of library materials is an offensive penalized by a fine not less than P100.00/pages of a book or periodical. In addition, Library privileges will be suspended for the rest of the semester.

3.4  Stealing of Library Materials

The erring party will referred to the OSS chair for the corresponding disciplinary action.

3.5  Forgery

The penalty for a student who has forged the librarian’s signature for the purpose of setting account from the library or for clearance purpose is suspension of library privileges for the next school term. The erring party will likewise be referred to the OSS Chair for further disciplinary action.

3.6  Violation of Library Rules and Regulations

Students who fail to observe the rules and regulations shall be referred to the OSS Chair for necessary action.

4.      Borrowing Library Materials:

a.      Circulation

Books in this section can be borrowed anytime during library hours. Undergraduate students are allowed to keep the books for two (2) days and one (1) week for graduate students. A maximum of three (3) books with different titles are allowed to be borrowed which can be renewed up to three (3) times provided the books are not in demand by other users. Fiction books can be borrowed for one (1) week.

Steps in Borrowing:

1.      User locates the book/s to be borrowed from the shelves and brings them together with his/her library card to the charging desk.

2.      He/she then pulls out the book card from the book pocket, fills it out, writes the book card from the book pocket, fills it out writes the call number and accession number in the L.C. and presents them to the i-charge.

3.      In-charge stamps the date of the book due, indicates his/her initial, and returns the L.C. to the user.

4.      User takes the borrowed library materials/s.

5.      In-charge keeps the book card/s of borrowed library materials and files them alphabetically by family names of main author and by title if author is not available.

b.      Reserve:

Reserve books may be borrowed anytime during library hours to be read inside the library premises only or to be photocopied. For overnight use they can be borrowed at 4:00 P.M from Monday to Friday and Saturday at 11:00 A.M. and are due before 8:00 A.M. the following day except Sunday. Only one (1) book is allowed to be borrowed.

            Steps in Borrowing:

1.      User requests from the in-charge the book to be borrowed.

For the next steps, please refer steps 2 to 5 of borrowing circulation books.

c.       Filipiniana, Reference, Serials:

Materials in these sections are to be read inside the library only but may be borrowed for photocopying.

d.      Materials for Photocopying:

Photocopying of materials is allowed thirty (30) minutes before the closing time of the library. Users are given thirty (30) minutes to one (1) hour for the materials to be photocopied. They are allowed to photocopy two (2) books/serials at the same time.

                        Steps in Borrowing Library Materials for Photocopying

1.      User gets the material to be borrowed for photocopying from the section where it is shelved except for materials in the reserve section where one has to request it from the in-charge.

2.      He/she brings the material to be borrowed together with his/her library card to the charging desk, fills out the book card and photocopying slip and presents them to the in-charge.

3.      User takes the borrowed library material/s.

4.      In-charge inserts the book card in the user’s L.C. and files the L.C alphabetically by the user’s family names.

5.      Returning Library Materials

The following steps need to be observed in returning library materials:

a.      For circulation and reserve books

1.      User presents his/her L.C. and the borrowed book at the counter.

2.      Library staff stamps in the L.C. the date when the book is returned, indicates his/her initial and checks if the book is overdue or not.

3.      If the is returned on time, Library Staff will return the L.C. to the user, if otherwise, the user needs to pay the computed fines first before his/her L.C. is returned.

b.      In returning materials borrowed for photocopying, the following are to be observed:

1.      User returns the material or borrowed at the counter.

2.      If the book is returned on time, Library Staff will return the L.C. to the user, if otherwise, the user needs to pay the computed fines first before his/he L.C. is returned.

II.                  FOR FACULTY

1.       A faculty member is expected to buy his/her own book. However, he/she is allowed to borrow a maximum of ten (10) titles of books in semester depending on the type of materials needed and the number of copies available on the shelves. Materials with single copy can be borrowed only for one (1) week provide no other users are in need of them. Only books with two or more copies on the shelves can be borrowed for the period of one (1) semester. Borrowed books are subject to recall anytime if other users are in need of them.

2.      When assigning certain readings to their classes, faculty members must check first if the books are available in the library. The library staff must be informed ahead of time so as to prepare the materials and place them in the reserve section.

3.      An authorization letter is required for faculty members who request somebody to borrow library materials on his/her behalf.

4.      Clearances will only be signed upon returning all borrowed library materials may be done provided no other users are in need of them.

5.      For damaged and lost books, 3.1 e & f of Library Rules and regulations for students will apply.

III.                FOR OUTSIDE RESEARCHERS

1.      Outside researchers who want to avail of the services of the library are required to pay an amount as approved by the Library Committee. Researchers from institutions with which the library has a consortium are required to pay based on the agreed amount as stipulated in the Memorandum of Agreement.

2.      They are not allowed to borrow resources for home use but for inside reading only. Photocopying of materials is allowed except for those in the Unpublished Materials Section.

ELECTRONIC/INTERNET (E-LIB) POLICIES

                                    Electronic Library (e-lib) – composed of computer units with internet accesses that provide electronic information through internet, CD-ROM’s etc. it also provides printing for searched topics.

Policies

1.      Student must sign in the logbook first before using the computer.

2.      Student must inform immediately the e-lib-in-charge of malfunctioning of the computer(s).

3.      Transferring from one computer to another is not allowed.

4.      Changing the computer’s configuration is not allowed, such as: changing wall papers, putting screen savers, renaming icons, changing the settings, getting into control panel, and removing the devices from the device manager.

5.      Opening pornographic web sites is strictly prohibited.

6.      Students doing other jobs not related to e-library and which cause the malfunctioning of the computer(s) are subject for disciplinary actions.

7.      Unruly behavior (such as: shouting, cursing, eating, drinking, roaming around) is not allowed.

8.      No companion is allowed/only one user per computer unit is allowed.